Mission First Housing, a growing nonprofit organization, was facing mounting IT challenges—from rising server costs to frustrating remote access issues. With outdated infrastructure slowing down daily operations, they partnered with KPInterface to modernize their environment. The result: a seamless SharePoint migration that cut costs in half and dramatically improved team productivity.
Challenge: Legacy Systems Were Holding Them Back
Mission First Housing Group was feeling the weight of outdated infrastructure. Their legacy on-prem servers weren’t just expensive – they were actively impeding productivity. The key issues included:
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Critical storage limitations – servers were nearly full and expanding them would have required significant investment.
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Unreliable remote access – dependency on a VPN meant that any connectivity issues stalled operations for remote staff.
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Unmanageable permissions – years of admin turnover had left behind a tangled web of folder structures and outdated user access, creating security risks and daily inefficiencies.
With costs rising and flexibility shrinking, the organization needed a more modern, scalable solution.
Solution: Cloud Migration to Microsoft SharePoint
KPInterface recommended migrating Mission First’s data and file system to Microsoft SharePoint – a modern, cloud-first platform that would:
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Eliminate reliance on VPN access
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Simplify and standardize file permissions
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Improve document accessibility and collaboration across the organization
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Substantially reduce ongoing infrastructure and storage costs
This wasn’t just a tech upgrade—it was an opportunity to realign IT with the organization’s long-term goals.
Implementation: 3 Million Files, 170 Users, 2 Weekends
The project was executed with speed and precision:
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Scope: 6 sites, 170 users, over 3 million files
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Timeline: Completed in just two weekends (slowed only slightly due to the original storage limitations)
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Upgrades: Permissions were cleaned up, folder structures reorganized, and SharePoint configured for maximum usability and control
Staff were trained and transitioned smoothly, and the rollout was coordinated to avoid disruption.
Results: Huge Cost Savings and Happier Teams
The impact was immediate and measurable:
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$6,500/month saved in IT costs—nearly half of their previous spend
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Significant drop in support tickets after the migration—indicating better day-to-day performance
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Faster access and improved collaboration with files available from anywhere, no VPN required
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Positive feedback from leadership and staff—the system works, and it’s making a difference
“It was a huge success. All users got in there right away, and their leadership team was very happy.”